Beneficiary & Membership Department

Beneficiary
Registrations and maintenance of beneficiary list includes:
  • Register newborns (when I’m provided with a copy of the long form birth certificate).
  • Make amendments on a new band number, incorrect date of births, incorrect first name/middle name/ last name (if there are any errors that require modifications and if I’m provided with a copy of the pocket size/long form birth certificate).
  • Change an individual’s residence (if they are back on or off reserve).
  • Report deaths (when I’m provided with the death certificate).
  • Report divorces (when I’m provided with the necessary legal documents).
There are times when beneficiary applications are submitted by individuals, mainly from Moose Factory & Moosonee, ON, as well as Pikogan and Washaw- Sibi, QC. These are individuals who want to be enrolled on our Beneficiary List. They apply from their ancestry background. When I conduct research to see if all information is valid and stands, I then submit the application to the Corporate Secretary, Tanya Trapper to present it to the Chief and Council. Upon their decision and, if I receive a Band Council Resolution Acceptance (BCR), I submit all the information to the Regional Office in Quebec City to generate a new beneficiary number for that individual. These beneficiary applications are included within my monthly batch report at FTP File. All these changes are added to our Beneficiary List or in other cases, removed from our Beneficiary List.

Cree Regional Authority- Beneficiary
James Diamond controls the Remote Access that lists all the Cree Beneficiary of Eeyou Istchee. We, the Beneficiary and Membership Clerks in each community, are provided training from time to time, to gain knowledge on the Remote Access System. This soft software allows us to print the following lists:

Electoral List: James Diamond of the CRA prints all the Electoral Lists each time there are elections or nominations within our community.

Population Reports: These reports can vary depending on the information sought by an individual; for example, if an individual wants to know how many people reside in Waskaganish, how many people live outside Waskaganish, how many 18 year old individuals reside here, etc. These numbers are not quite exact, for it is only in accordance to the Beneficiary List. At this moment, I am in the process of researching our exact population. I can provide a number of our population but like I said, it’s not exact. There are Band Members and Beneficiaries, as well as, Non- Beneficiaries in and out of our community. So the lists I have on file need to be updated.

Membership
Within the Department of Indian and Northern Affairs Canada in Quebec City: On this position I can’t really do much because I still didn’t have my training session with INAC. A training session with INAC was required so that I could receive my access to the IRS Software. I still didn’t receive that training. Once I have that I training, I will able to do what was necessary. As for the Membership area, each month I also prepare Batch Reports that I submit to the office by mail in Quebec City. Each monthly report affects the WaskaganishBand List because in my reports I will:
  • Register newborns (when I’m provided with the original long form Birth certificate and the original signed parental consent form).
  • Register adoptions. When it comes to registering a child who is adopted, all documents are sent to the Head Office in Ottawa (I’ve never dealt with this type of situation yet).
  • Make amendments on incorrect date of births, incorrect first name/middle name/last name (if there are any errors that require modifications and if the original pocket size/long form birth certificate is provided).
  • Change an individual’s residence (if they are back on or off reserve).
  • Report deaths (when I’m provided with the original death certificate).
  • Report divorces (when I’m provided with the necessary original legal documents).
  • Generate new registry numbers to individual’s 18 and over.
Status Cards
Although I am not certified to sign Status Cards I can nevertheless issue them. I will need two (2) pieces of ID’s (copy of Health Card, Birth Certificate or Drivers License) and fill out the application for Certificate of Indian Status form. A picture is taken and I will send it to INAC to Marie-Eve Audet who will approve them.

I use Xpresspost when I mail the Status cards, so it takes ten (10) working days to receive them back. When I first started, I was informed that I was to charge $5.00 for each status card I issue.
As for the new status cards; they will not be in our community for a while but they are available in Gatineau, QC. If you come by my office, I will gladly give you the address of the building.

Band Transfer/Band Release
This is somewhat similar to when beneficiary applications are submitted. There are times when an individual will apply for a band transfer and/or a band release. A letter is submitted by the individual to the Chief and Council asking for acceptance to be enrolled on our Band List. There are also times when a Band Release Letter is submitted. That is when a Waskaganish Band Member enrolled on our Band List wishes to be removed and joins another Band List. I provide all the information on the individual and submit it to the Corporate Secretary, Tanya Trapper. She then presents it to the Chief and Council. Upon their decision and if I receive a Band Council Resolution Acceptance (BCR) and/or a Band Council Resolution Release (BCRR), I submit all the information to the office in Québec City in order for successful band transfers to be enrolled on our Band List. A new registration number is generated for the individuals and they are added to our Band List. For the Band Release, the individual is removed from our Band List. These band transfers/band releases are included within my monthly batch report. All these changes are added to our Band List and in other cases, removed from our Band List.


Paulette Diamond
Membership & Beneficiary Clerk